The service and authorised access
The service supports church accounting, parish administration and member access. Available features depend on the church’s configuration, subscription, your assigned role and applicable permissions. Use only your own authorised account and access only records you are entitled to view. Church administrators are responsible for maintaining appropriate access assignments and accurate member contacts.
Account and device security
Keep passwords, login codes and devices secure. Do not share OTPs or administrator backup codes. Tell your church administrator or us promptly if you suspect unauthorised access. You are responsible for activity you authorise through your account, subject to applicable law and investigation of any security incident. Connectivity is required for posting, approval and other server operations.
Your records and responsibilities
Churches remain responsible for the authority, accuracy and lawful use of the records they enter, including family, children’s, financial and register data. Obtain required permissions before uploading information, images or documents about others. The service processes data to provide its features; it does not grant ownership of other people’s data or authority to publish private parish records. Use directory contacts only for authorised parish purposes.
Accounting, AI and statutory outputs
Authorised office bearers must review entries, supporting evidence, account-head selection, approvals, period locks and reports before relying on them. AI extraction is assistance and may be inaccurate; it does not replace review or authorise posting. Financial statements and statutory working papers require the church’s professional and statutory review where applicable. Generating a report does not constitute an audit opinion, tax certification, government filing or legal advice.
Payments, subscriptions and third-party services
Any service fees, subscription duration, support scope, renewal, cancellation and refund arrangements are those agreed separately with your church or displayed in an applicable purchase arrangement. Contributions and other church payments are administered by the receiving church; direct related allocation or refund questions to it. Payment gateways, WhatsApp, email, push and other third-party providers have their own terms and availability. A payment is not confirmed solely by a client-side message; the recorded provider result must be verified.
Acceptable use
Do not bypass permissions, impersonate others, share private directory information without authority, send spam, upload unlawful or malicious content, interfere with the service, or use it to falsify accounting or register records. Do not scrape parish records or attempt to access another church’s data. We may restrict access to investigate misuse, protect users or meet legal requirements.
Availability, changes and ending access
Features may change, and maintenance, network problems or provider outages may interrupt access. We do not promise uninterrupted or error-free operation. Church administrators may change or end your assignment, and service access may end under an applicable subscription or support agreement. Ending access does not automatically delete records required for accounting, audit, register or legal purposes. Use the Data Deletion Policy to request a data review.
Intellectual property
The software, branding and original service materials belong to their respective rights holders. Your authorised use does not transfer ownership or permit unauthorised copying, redistribution or exploitation. Churches retain their rights in the content they provide, subject to the rights of individuals and others whose information is included.
Responsibility, complaints and applicable law
Responsibilities and remedies are subject to applicable law and any valid separate agreement with your church. Nothing in these terms excludes rights or liabilities that cannot lawfully be excluded. Contact us or your parish office first about an issue so it can be investigated. Privacy and deletion requests follow the linked policies. These terms do not replace mandatory legal, statutory or professional responsibilities.
Updates
We may revise these terms as the service or applicable requirements change. The current version and update date are published here. We will provide additional notice where required.
Contact us
Service operator: Marthoma Books
Email: marthomabooks@gmail.com